The Administrative Coordinator provides broad project, program, communication, and administrative support to the Office of Diversity, Equity, and Inclusion (DEI). Reporting to the Director of DEI, this is a front-facing role that provides general reception and administrative processes.
Manage the DEI program/project calendar.
Provide coordination and planning support for major DEI projects and initiatives, such as community conversations, Diversity Dialogue Day and Unity Day (full divisional teach-in opportunities), divisional and interdivisional diversity committee meetings, DEI programs, and faculty and staff professional development events and intergroup dialogues.
Manage the Director’s calendar, the Director’s agenda items, and follow up on all committees.
Manage DEI communications, reports, and project schedules, such as the DEI Roundup, website and social media presence, and the annual DEI Report.
Organize and maintain the DEI Office Google drive and records, departmental budget, and purchasing card receipts.
Manage DEI Confidential Concerns Committee paperwork.
Manage Zoom and in-person DEI office hours and meetings.
Answer incoming calls, greet visitors, and answer/direct queries from faculty, staff, parents, students, guests, and others.
Ensure an outstanding and welcoming GFS experience for anyone in need of DEI services.
Support internal and external outreach efforts to promote awareness of the DEI Office and build strong and inclusive relationships among members of the GFS community.
Coordinate divisional diversity committees and Equity Plan teams.
Perform additional duties and assist with special projects as assigned.
Bachelor’s degree required, with desired emphasis in fields related to diversity and inclusion
At least one year of experience serving on any GFS diversity committee
Must be comfortable working in a dynamic, intercultural environment
Self-motivated and results-oriented, must take initiative where appropriate
Has recent cultural competency educational experiences and/or certification, such as SEED or Race Institute, SafeZone, Green Dot or Bystander training
Competent in having intercultural conversations
Demonstrate strong organizational and interpersonal skills
Must be able to demonstrate excellent writing, verbal, and coordination skills
Must demonstrate ability to manage multiple projects and related tasks and meet deadlines in a fast-paced environment with excellent attention to detail
Protect confidential or sensitive information of the DEI Office and members of the GFS school community
Excellent computer skills, facility with ZOOM and Microsoft Office Suite, and the capacity to learn new computer programs for data management, scheduling, graphics, and communications
Deep commitment to Quaker values and the core principles of diversity, equity, and inclusion as described in the “Lighting the Way” Strategic Vision on the GFS website along with a clear commitment to anti-racism
Prior experience and substantive training in diversity and inclusion work are preferred
Germantown Friends School is an equal opportunity employer committed to diversity in its student body, faculty and staff. The school does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status. People demonstrating a commitment to diversity and multiculturalism in education are especially encouraged to apply.
Germantown Friends School is a Quaker, independent, co-educational day school serving 900 students in grades K-12. Located in an historic, urban setting in northwest Philadelphia, the school takes its identity from a constellation of four distinct elements: a vibrant intellectual community, an historic urban setting, a diverse school community and a grounding in Quaker principles. For more information about the school, please visit our website at www.germantownfriends.org.
Interested candidates should send a cover letter, resume, and letters of reference to: email@example.com
About Germantown Friends School
Germantown Friends School is a Quaker, independent, co-educational day school serving students in grades EC-12. Located in an historic neighborhood in northwest Philadelphia, the school takes its identity from a constellation of four distinct elements: a vibrant intellectual community, an historic urban setting, a diverse school community and a grounding in Quaker principles.