This is a full-time, long team leave position reporting to the Head of School and Board of Trustees with potential for a long term role.
Major Responsibilities: This person will support the Head's daily operation of the School, short- and long-term goals, and institutional programs and projects. This person also acts as Secretary to the Board of Trustees. This long-term leave replacement will be from roughly mid-April through mid-September with the possibility of a shift to longer-term employment in a similar support role.
The successful candidate must be highly organized; detail-oriented; able to work independently as well as with students, teachers, and families; and manages confidential situations with discretion, judgment, respect, and sensitivity.
The ideal candidate will have a Bachelor's degree, experience in an independent school, and be masterful with Microsoft Outlook and word programs and Google Drive.
Additional Job Requirements:
Support the Head of School
Manage Head's e-mail, daily calendar, and role in division and all-school events.
Maintain personnel files, Board files, and Head/school memberships, accreditation, and association files.
Coordinate daily correspondence involving dictation, record keeping, and mailings.
Assist in coordination of searches for administrators.
Support the Board of Trustees
Support the School's Board of Trustees
Schedule meetings and orientations with Board Leadership and assist committee/task force chairs
Attend Executive Committee and Full Board meetings, recording and maintaining minutes for both
Maintain and update trustee portal
Make arrangements for Board retreats working closely with outside facilitators
Support the Central Administrative Team
Schedule, coordinate, and attend meetings; record and maintain minutes
Assist team as required
Participate in the Calendar Committee and ensure that the all-school calendar is accurate and effective
Responsible for identifying conflicts and working with committee to rectify issues
Act as a liaison between the School and food services
Help with coverage of front desk reception, as needed
Other duties as assigned
Shipley and Its Commitment to Equity
The Shipley School, founded in 1894, is a co-educational, college preparatory, independent day school currently enrolling approximately 800 students in grades Pre-K through 12. Located in the western suburbs of Philadelphia, the school is committed to educational excellence and dedicated to developing in each student a love of learning and compassionate participation in the world.
The Shipley School is committed to equal employment opportunities for all individuals. The school will make all employment decisions for employees and applicants without unlawful discrimination as to race, color, religion, sex, sexual orientation, national origin, citizenship, disability, pregnancy, age, marital status, military or veteran status, gender identity and expression, creed, genetic predisposition, victim of domestic violence or any other basis protected by law.
In addition to this position, Shipley seeks talented new colleagues across a host of full- and part-time positions ranging from teaching, to coach, to staff support. Go to shipleyschool.org/about/employment to learn more.
How to apply
Interested candidates should complete the online application. A cover letter and resume should be uploaded in the resume section of the application. Applications received missing supporting documents will receive less consideration. No phone calls, please.